Project and Finance Officer – Procurement

Project and Finance Officer Procurement-Uganda (40hrs)

About Agriterra

Agriterra is an international non-profit organisation founded by the Dutch agricultural sector. We are dedicated to strengthening farmer organisations, because we believe they are the cornerstone of thriving rural communities.

By building on the success of the Dutch cooperative sector, we provide the knowledge, resources, and support farmer organisations need to grow stronger, thrive economically, and create lasting local prosperity.

With a strong presence in the countries where we work, Agriterra fosters collaboration and long-term impact.

Together, we sow the seeds of change today, for a thriving tomorrow.

About the role

The overall purpose of the Procurement Officer is to ensure that the organization acquires the goods, services, and works it needs efficiently, cost-effectively, and ethically, by managing the full procurement cycle from planning and sourcing through negotiation, supplier selection, contract award and delivery while ensuring compliance with internal policies, legal/donor/regulatory requirements, minimizing risks, maintaining supplier relationships, and contributing to value for money.

Main responsibilities

Financial Administration

• Establish and maintain an efficient procurement schedule that ensures all office, groceries, stationery, and other essential supplies are purchased in a timely and consistent manner to support smooth office operations.
• Identify, evaluate, and pre-qualify suppliers, service providers, and contractors
• Establish contracts with new suitable suppliers as opportunities arise and ensure timely renewal of contracts with existing suppliers when necessary to maintain uninterrupted supply and optimize vendor relationships.
• Keep an updated schedule of all prequalified providers
• Maintain relationships with suppliers, monitor supplier performance, manage disputes or delays.
• Suggest improvements in procurement policies/ practices.
• Adopt best practices, technologies, more efficient procurement systems

Project Support

• Facilitate events: make the necessary preparations for trainings, events, client visits,etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Report and monitor the progress of project implementation by providing relevant reports for project staff.

Office support

• Administrative support: Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
• Office management and reception: supporting office management and receptions tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.).
• Reporting to local and national government institutions to ensure Agriterra meets local requirements.
• Operations support: assist the regional operations manager in a wide range of tasks within the operations domain, including HR and IT.

Requirements:

Education & Qualifications

• Bachelor’s degree in Procurement & Supply Chain Management, Logistics, Business Administration, Commerce, Economics, Public Administration, or a related field
• Excellent computer skills (Accounting software/ MS Office)
• 3 years of procurement experience, preferably within the donor-funded sector
• Fluent in and English (speaking and writing) and extra language where relevant

Competencies

• Skills: strong organisational, analytic and communication skills.
• Personal qualities: Team player, ability to drive results, accurate, service and customer oriented.