Data Entrant (5 Positions)

Job Title: Data Entrant

Department: Data & Analytics
Location: Butembe
Reporting To: Inventory Data Supervisor (Processing) / Inventory Data Supervisor (Distribution)
Key Relationships: Processing Operations, Distribution Operations, Warehouse Operations, Data Analyst, Senior Data & Analytics Associate, ICT Team.
Job Grade: GW

Role Summary and Purpose

The Data Entrant is responsible for accurate capture, validation, monitoring, and reporting of operational transactions across Processing and Distribution Operations.

The role supports inventory accountability, operational traceability, barcode integrity, and data accuracy within approved operational systems including YU360, Logman, Aqua Manager, D365, barcode scanning devices, and other approved operational platforms.

Under the direction of the relevant Inventory Data Supervisor, the Data Entrant may be assigned to support:

• Biomass Verification Operations
• Line 1 Whole Round Processing Operations
• High Value Processing Operations
• Packing Operations
• Dispatch Operations
• Warehouse Operations
• Inventory Movement Activities
• Barcode Operations
• Transfer Order Activities
• Reconciliation Support Activities

The Inventory Data Supervisor shall allocate work assignments based on operational priorities, harvest schedules, dispatch schedules, staffing requirements, workload balancing, and business needs.

Key Result Areas

Key Responsibilities

Operational Data Capture

• Capture operational transactions accurately and in real time.
• Record weights, quantities, pieces, SKUs, batches, warehouse allocations, and inventory movements.
• Maintain accurate operational records within approved systems.
• Verify source documentation before transaction submission.

Inventory & Traceability Management

• Ensure accurate batch traceability.
• Verify barcode allocations and movements.
• Maintain inventory accountability throughout assigned operations.
• Support reconciliation activities when required.

Barcode Operations

• Operate barcode scanners and related equipment.
• Verify barcode integrity before transaction completion.
• Prevent duplicate barcode creation.
• Escalate barcode failures immediately.

Data Validation

Before final transaction submission:

• Validate SKU accuracy.
• Validate quantity accuracy.
• Validate weight accuracy.
• Validate batch accuracy.
• Validate barcode accuracy.
• Validate warehouse allocation accuracy.
• Validate transaction timestamps.

Error Reporting & Escalation

Immediately report:

• Wrong SKU assignments
• Wrong quantities
• Wrong weights
• Wrong piece counts
• Duplicate entries
• Missing transactions
• Barcode failures
• Warehouse allocation errors
• Dispatch discrepancies
• Transfer order discrepancies
• Synchronization failures
• System errors

through approved channels:

• Email
• WhatsApp
• Resto Help Desk

Operational Flexibility

• Perform duties within any assigned operational workstream.
• Support alternative operational areas as directed by the Inventory Data Supervisor.
• Adapt to changing operational priorities.
• Participate in cross-training initiatives.
• Support operational continuity and redundancy plans.

SOP & Governance Compliance

• Adhere to all Operational Data Governance & Control Framework requirements.
• Follow approved Standard Operating Procedures.
• Participate in operational audits and investigations.
• Support reconciliation exercises and inventory verification activities.
• Maintain confidentiality and integrity of operational information.

Key Qualifications and Work Experience Required

• Diploma in Statistics, Information Systems, Business Computing, Supply Chain Management, Logistics, Economics, Accounting, or related discipline.
• Experience in inventory operations, warehousing, manufacturing, food processing, logistics, or operational data capture is an added advantage.
• Experience using ERP or inventory systems is an added advantage.

Skills and Ability Needed for the Role

• Strong attention to detail.
• High level of accuracy.
• Good numerical aptitude.
• Strong analytical skills.
• Computer literacy.
• Ability to identify operational discrepancies.
• Good communication skills.
• Ability to work under pressure.
• Ability to follow procedures and governance controls.
• Strong problem-solving skills.
• Ability to work in a fast-paced operational environment.

Working Conditions

• Processing Plant Environment.
• Warehouse Environment.
• Distribution Operations.
• Dispatch Operations.
• Day and shift operations were applicable.
• Frequent use of operational systems and barcode scanning equipment.

APPLICATION PROCEDURE

Please send the application, CV & academic documents as one pdf document to: careers@yalelo.ug, clearly specifying the job position in the subject line. The closing date for receiving applications is 18th June 2026.