FINANCE ASSISTANT (Multiple Positions)

Key Duties and Responsibilities:

• Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Finance Officer or the Service Line Manager;
• Processing of travel and non-travel related commercial vendors or services including low value acquisition invoices to all RSCE Client Entities (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of imprest and petty cash);
• Assists in the development of the Service Line’s annual budget, particularly with respect to the establishment of major resourcing priorities, and preparing cost estimates and budget proposals, in line with the Service Line’s resourcing requirements.
• Assists in the review, analysis and revision of data with respect to the finalization of the budget proposals as well as Result Based Budgeting (RBB) inputs;
• Support with review and analysis of data provided by the service line managers and the chief of sections for the finalization of the cost estimates and budget proposals regarding staffing and operational requirements for the Service Line.
• Populate supplementary forms with inputs for the operational and staffing changes in line with the Service Line ‘s mandate.
• Processing of travel and non-travel related commercial vendors or services including low value acquisition invoices to all RSCE Client Entities (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of imprest and petty cash);
• Receives invoices and records in tracking tool; Reviews completeness of relevant supporting documentation for invoices and payment requests;
• Processes vendor payments after verification of accuracy and consistency with Purchase Order and Goods Receipt/Service Certification;
• Advises Vendors, Procurement Office, Self Accounting Units, R&I, etc. on any missing documentation or anomalies that may delay payment within one business day; following up to obtain missing documentation;
• Maintains a record of pending issues, updating case files weekly;
• Responses to queries from Vendors, Procurement, SAU, R&I, etc.;
• Assists in measuring performance against established KPI’s;
• Processing of payroll related payments and electronic bank transfers for non-payroll payments;
• Processing cheque payments. BP maintenance for new staff and amendment of bank details for existing staff.
• Processing local transfer payments to house banks. Verifying and checking all transfers to house banks depending on currency and location.
• Imprest payment and preparation of imprest statements. Preparation of remittance requests to UNHQ and projection of off-cycle payments.
• Release payroll and non-payroll related payments. Liaising with local/international banks.
• Answering queries from staff members, missions, and banks;
• Keeping accurate records for the purposes of internal and external auditing, performance reports and implementing RSCE internal control recommendations within the respective Service Line transaction processes for operational effectiveness and continuous improvement.
• Other duties
• Participates in the respective service line open items resolution and management in line with the section strategic objectives and overall Financial Regulations and Rules, Staff Regulations and Rules, procedures and guidelines
• Draft relevant correspondence on finance matters for clearance by the Finance Officer or the Service Line Manager
• Prepares ad hoc reports on finance matters.
• Performs other related duties, as assigned.

Qualifications, Skills and Experience:

Education

• High school diploma or equivalent is required.

Job – Specific Qualification

• A technical or vocational certificate in finance or accounting is required.
• A technical or vocational certificate in Relevant training in FI, FM and BI modules of Umoja (SAP) or similar application are required.
• A minimum of seven years of experience in finance, budget, accounting, administrative services or related area is required.
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first level degree or higher.
• Experience in application of UN Financial Rules and Regulations including preparation of cost estimates and various financial reports in an operational environment are required.
• Experience in the use of modules of Umoja an Enterprise Resources System ERP is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework

Competencies

• Professionalism: Knowledge of and ability to apply United Nations financial rules and regulations and budgetary principles, practices and procedures.
• Knowledge, skills and ability to extract, interpret, analyze and format data across the range of finance and budget functions.
• Ability to apply knowledge to identify and resolve data discrepancies and operational problems.
• Ability to draft budget documents and provide articulate responses to questions from relevant stakeholders.
• Ability to provide advice on budgetary and financial matters.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies.
• Identifies priority activities and assignments; adjusts priorities as required.
• Allocates appropriate amount of time and resources for completing work.
• Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary.
• Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals.
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
• Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Click Here

Deadline: 30th June 2026

NB: Only shortlisted candidates will be contacted.