ACCOUNTS OFFICER – UMA SACCO

1. Job Title: Accounts Officer
2. Reporting Line
Reports to: SACCO Accountant
Department: Finance
3. Job Purpose
To ensure the accurate, timely and complete processing, recording and reconciliation of UMA
SACCO financial transactions and member accounts; support payroll, statutory compliance,
financial reporting, audit readiness and internal controls; and provide reliable financial
information that enables sound financial management and protects the SACCO’s funds,
records and member balances.
4. Key Responsibilities
4.1 Financial Transactions & General Ledger Management
 Process member deposits, withdrawals, loan disbursements, loan repayments,
supplier payments, receipts and other approved financial transactions accurately and
on time.
 Record all transactions in the SACCO accounting system and ensure that postings are
complete, accurate and supported by approved source documents.
 Prepare and post journal entries, payment vouchers, receipt vouchers and other
accounting entries in accordance with approved procedures and review requirements.
 Maintain accurate ledgers, cashbooks, journals and supporting schedules.
 Ensure all financial documents are properly authorized, filed, traceable and available
for review or audit.
 Identify posting errors, unusual balances or unsupported transactions and escalate
them promptly to the SACCO Accountant.
4.2 Account Reconciliations & Member Account Integrity
 Prepare monthly bank reconciliations and other assigned control-account
reconciliations within agreed reporting timelines.
 Reconcile member savings, deposits, loan balances and other member-related
accounts to the relevant general ledger control accounts.
 Investigate and resolve reconciling items, posting differences and member account
discrepancies promptly, escalating unresolved items to the SACCO Accountant.
 Maintain a reconciliation schedule showing outstanding items, actions required,
responsible persons and resolution status.

 Support the accurate preparation and issuance of member statements and respond
to finance-related account queries.
4.3 Payroll & Statutory Compliance
 Prepare the monthly payroll accurately and within the approved payroll timetable.
 Prepare PAYE, NSSF and other applicable statutory schedules and returns for review,
filing and payment within statutory deadlines.
 Reconcile payroll costs and statutory deductions to the general ledger and maintain
complete supporting payroll records.
 Ensure that payroll changes are supported by approved documentation before
processing.
 Maintain an up-to-date schedule of statutory obligations and immediately flag any
risk of late filing, payment or penalties.
4.4 Loan Accounting & Recovery Support
 Maintain complete and accurate loan accounting records, including disbursements,
repayments, balances, interest and related entries as generated or supported by the
approved SACCO system.
 Confirm that approved loan documentation and disbursement instructions are
complete before processing financial entries.
 Reconcile loan portfolio balances to member accounts and the general ledger and
investigate identified variances.
 Prepare loan arrears, delinquency and repayment schedules for review by the SACCO
Accountant and relevant credit teams.
 Support follow-up on overdue repayments by providing accurate balances, payment
histories and supporting account information.
 Flag unusual repayment patterns, long-outstanding balances and accounting
discrepancies for corrective action.
4.5 Financial Reporting & Management Information
 Prepare accurate schedules and supporting analyses for monthly, quarterly and
annual financial reports.
 Assist the SACCO Accountant in preparing management accounts, financial
statements and other reports required by management, Board committees, auditors
or regulators.
 Track and summarize income, expenses, member balances, loan repayments and
other assigned financial indicators.
 Provide explanations and supporting schedules for significant account movements,
variances and outstanding balances.

 Ensure assigned month-end accounting tasks are completed in time to support
timely closure of the books.
4.6 Cash, Treasury & Petty Cash Management
 Process authorized receipts and payments and ensure all transactions are fully
supported and correctly recorded.
 Support the SACCO Accountant in monitoring daily cash positions and cash-flow
requirements.
 Maintain and reconcile petty cash records and ensure expenditures are supported by
approved documentation.
 Ensure safe custody and proper handover of cash, cheque books, payment
instruments and financial documents under the role’s responsibility.
 Immediately report cash, banking or payment discrepancies and any suspected
control breach.
4.7 Compliance, Internal Controls & Audit Support
 Apply approved SACCO financial policies, accounting procedures, authorization limits
and segregation-of-duties controls in all assigned transactions.
 Support preparation of schedules, confirmations, vouchers and other documentation
required for internal and external audits.
 Assist in responding to audit queries and tracking agreed finance actions to closure.
 Identify control gaps, unsupported transactions, duplicate payments, unusual entries
or other financial risks and escalate them promptly.
 Maintain records required to support tax, statutory, regulatory and cooperative
compliance obligations relevant to the role.
4.8 Financial Systems & Data Integrity
 Maintain accurate and up-to-date financial records in the SACCO accounting and
member management systems.
 Perform routine checks to confirm consistency between source documents, member
accounts, accounting-system balances and the general ledger.
 Maintain clear audit trails for corrections, reversals and adjustments and ensure they
are properly authorized.
 Protect passwords, financial data and confidential member information and comply
with approved system-access controls.
 Support system-related finance reconciliations, data clean-up and migration activities
when required.
4.9 Member & Internal Service Support

 Respond professionally and promptly to member queries relating to deposits, loan
repayments, balances, statements and other financial transactions.
 Work closely with Credit, Member Services, Business Development and Operations
teams to resolve account discrepancies and ensure accurate transaction processing.
 Provide clear financial information and supporting schedules to internal users while
maintaining confidentiality and appropriate approval controls.
 Contribute to improvements in finance workflows that reduce errors, delays and
repeated member complaints.
5. Key Deliverables (KPIs)
 Accuracy and completeness of financial transaction postings and supporting
documentation.
 Percentage of assigned bank, member and control-account reconciliations completed
within agreed timelines.
 Number and value of unresolved reconciliation items beyond the agreed resolution
period.
 Timeliness and accuracy of monthly payroll and statutory schedules/returns.
 Timeliness and accuracy of month-end schedules and financial reporting support.
 Accuracy of member savings, loan and repayment balances and turnaround time for
resolving account discrepancies.
 Timeliness and accuracy of loan arrears/delinquency schedules provided to the
Accountant and Credit team.
 Number of avoidable penalties, duplicate payments, unsupported transactions or
cash/book variances attributable to processing errors.
 Completeness of audit documentation and timely closure of assigned audit or control
actions.
 Accuracy and integrity of data maintained in the accounting and SACCO systems.
 Turnaround time for finance-related member and internal account queries.
6. Job Requirements
 Bachelor’s degree or Diploma in Accounting, Finance, Commerce, Business
Administration with an accounting/finance specialization, or another relevant field.
 Professional accounting qualifications such as CPA (U), ACCA or equivalent.
 At least two (2) years of relevant experience in accounting, finance or financial
operations; experience in a SACCO, microfinance institution, bank or other member-
based financial institution will be an added advantage.

 Practical experience in transaction processing, general ledger posting, bank
reconciliation, payroll and preparation of accounting schedules.
 Working knowledge of PAYE, NSSF and other relevant statutory obligations, together
with a sound understanding of financial controls and audit requirements.
 Understanding of SACCO savings, loan and member-account transactions and basic
cooperative/financial-services operations.
 Proficiency in Microsoft Excel and accounting software such as QuickBooks, Tally or
SACCO-specific financial systems.
 Ability to interpret financial records, investigate variances and prepare accurate
reconciliations and supporting schedules.
7. Job Specifications
 Financial accuracy and attention to detail
 Reconciliation, analytical and problem-solving ability
 Internal-control discipline, integrity and confidentiality
 Deadline discipline and accountability
 Financial systems proficiency
 Member service and communication
 Teamwork and collaboration
8. Application Procedure
 Send a Cover letter and CV to careers@tattu.org
 Only shortlisted candidates will be contacted.
 Application Deadline:13th September 2026