Administrative Assistant – Jobs In Uganda

International Fertilizer Development Center (IFDC) is hiring a   Administrative Assistant Fort Portal (Uganda) – BRIGHT PROJECT – Office of Corporate Services

Duty Station:  Fort Portal, Uganda

Reports to:  National Administration Officer

Key Duties and Responsibilities:

Administrative Support:

• Oversee general office administration, including following up to ensure the Janitor maintains a clean, organized, and well-equipped office environment;
• Manage conference and visitor arrangements, including scheduling, accommodation, and logistics support;
• Ensure the proper maintenance and storage of administrative records and project documentation;
• Support the preparation and monitoring of advance requests and follow-up on expense liquidations.

Procurement Management:

• Oversee the procurement process, ensuring compliance with IFDC policies and donor guidelines;
• Prepare purchase requisitions, seek competitive quotations, and ensure timely delivery of goods and services;
• Maintain accurate procurement records, including vendor information, purchase orders, and delivery confirmations;
• Track and manage office supplies and inventory to ensure availability and accountability.

Logistical Coordination:

• Manage office logistics, including coordinating transport, deliveries, and office supplies;
• Organize and support project meetings, workshops, and other events;
• Ensure smooth coordination of field visits, including travel arrangements and logistical support.

Documentation and Reporting:

• Maintain organized and up-to-date records of procurement, financial transactions, and administrative documents;
• Support the preparation of periodic administrative and procurement reports;
• Ensure all documents are filed appropriately and accessible for audits and reviews.

Qualifications, Skills and Experience:

• Bachelor’s degree in business administration, Procurement, Finance, or a related field;
• At least 3 years of relevant experience in administrative, procurement, and logistical support roles;
• Strong organizational and multitasking skills with attention to detail;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with NetSuite is an added advantage;
• Knowledge of procurement processes and best practices;
• Excellent communication skills and the ability to work collaboratively in a team environment;
• Strong organizational and time management skills;
• Ability to handle confidential information with integrity;
• Attention to detail and accuracy;
• Proactive and solution-oriented mindset.

Reporting and Work Relationships

The Administrative Assistant will report to the National Administration Officer, or his/her designee. This position is based in Fort Portal Regional Office.

Location

This is a national recruitment with a duty station at the IFDC office based in Fort Portal Uganda

How to Apply:
All candidates should apply online at the link below.