GIVE DIRECTLY
Job Title: Office Assistant
Location: Kampala
Reports to: Office and Procurement Assistant
Job Summary
The Office Assistant will provide day-to-day administrative and clerical support for the smooth operation of our office.
Key Responsibilities
Provide general administrative and clerical support, including mailing, scanning, photocopying, and binding documents.
Maintain both electronic and physical filing systems of administrative documents for easy retrieval and confidentiality.
Prepare routine reports and support with data entry tasks when needed.
Greet visitors and ensure they are properly attended to or directed.
Support daily office operations and administrative tasks.
Set up meeting rooms and prepare materials for meetings and presentations.
Maintain office supplies and equipment, ensuring that stock levels are monitored and replenished as necessary.
Coordinate office maintenance, cleaning, garbage collection, and repair schedules.
Assist with organizing and executing staff happy hours, quarterly events, and internal team engagements.
Run office errands as required.
Provide support to clients and vendors courteously and professionally.
Work closely with other team members and departments to ensure smooth office operations.
Coordinate travel arrangements and prepare itineraries if needed.
Assist with special projects and ad-hoc tasks as assigned by management.
Qualifications And Skills
Diploma in Business Administration, Secretarial Studies, or Office Management.
Minimum of 1 year experience in a similar administrative or office support role.
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Highly organized with strong attention to detail.
Ability to multitask and prioritize tasks efficiently.
Friendly, professional demeanor with excellent interpersonal skills.
Able to work independently and as part of a team.
Working Conditions
Standard office hours (Monday to Friday). This is not a remote office. It is an office based role.
Occasionally required to support after-hours at events or urgent office matters and field work.
Fast-paced work environment requiring flexibility and adaptability.
Compensation
At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third-party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus) falls within the 75th percentile of similar roles, at similar organizations. We also have a no-negotiation policy to ensure we are paying staff equitably across roles. The annual gross salary for this role is Ugx. 12,000,000 (monthly gross salary is Ugx. 1,000,000).
