Mbale Resort Hotel
Job Title: Procurement Officer
Reports to: Finance Manager
Job Purpose
• To strategize and find cost-effective deals and suppliers and discover the best ways to lower
procurement expenses while ensuring required stocks are always available. Requirements for the
position
• Minimum of a bachelor’s degree in procurement and supply chain management or logistics.
• A professional qualification (CIPS) is an added advantage.
• At least three years’ experience in similar roles in a busy environment preferably in the hotel
industry.
• Knowledge in inventory management systems e.g MC
• Planning and budgeting skills.
• Business and Financial acumen.
• Supplier relationship management. Duties and Responsibilities:
• Consolidate all procurement plans from the different departments in line with the approved
budget.
• Work with user Departments to ensure clarity of the specifications and expectations of the MRH.
• Negotiate with external vendors and suppliers to secure advantageous terms / best deals.
• Raise LPOs / LSOs after receiving purchase requests from users for approval by the Manager
Finance.
• Analyze quotations received and approve orders for the required goods and services.
• Liaise with vendors, suppliers and service providers for timely delivery of stock and services.
• Conduct market intelligence and compile a database of prices and source for new suppliers
required by the hotel.
• Receive delivered stock and verify whether it’s of the right quality, quantity and meets all the
requirements / specifications.
• Update and maintain supplier information such as qualifications, delivery times, product ranges,
etc.
• Conduct monthly joint stock take with the Stores Assistant and present an inventory report to the
Finance Manager.
• Maintain up-to-date records of all purchases and contracts, prepare and submit monthly reports
on the same.
• Liaise with the accountant to ensure timely payment of suppliers and service providers.
• Liaise with MRH lawyer to ensure contracts and agreements do not expose the hotel to legal
risks and financial loss.
• Control spend and build a culture of long-term saving on procurement costs.
• Liaise with the different users to evaluate the different suppliers’ / service providers, prepare and
submit a report to management for decision making.
• The job may require working long hours due to business demands
Interested applicants to send their applications to recruitment@mbaleresorthotel.com
Addressed to: Human Resource Manager Mbale Resort Hotel
P. O. Box 1621, Mbale
