Procurement Officer

Job Title: Procurement Officer
Organisation: UGAFODE Microfinance Limited (MDI)
Duty Station: Kampala, Uganda
Ref: HR/STAFF/VAC – 10/12/2025/5
About Organisation:
UGAFODE Microfinance Limited (MDI) is a registered financial institution in Uganda and is adherent to the
Central Bank’s regulations and guidelines and was founded in 1994 to provide quality microfinance
services.
Job Summary: Responsible for supporting the Manager Procurement & Administration in the management
of UGAFODE’s purchasing processes for goods/services i.e. processing procurement requests, supplier
selection, order evaluation, facilitation of approvals by the Procurement Committee, services’ evaluation
and disposals.
Key Duties and Responsibilities:
 Budgetary controls: Reviews all user requisitions to ensure that purchases are made within the various cost
centers’ set capital and Operational expenditure budgets.
 Evaluations: Evaluates suppliers and where applicable, negotiate offers from pre-qualified suppliers based
on the Procurement Policy in a timely manner and at lowest total cost of ownership without compromising
on quality standards.
 Receives purchasing instructions and raise LPOs in an accurate and timely manner and in line with SLA of
user departments or outsourced clients
 Follows up orders placed with suppliers and update and or manages feedback with stakeholders.
 Ensures that detailed validation for all purchases/deliveries made by all suppliers is carried out based on
the agreed quality standards and timelines to achieve value for money.
 Receives and implements instructions to review and update the contracts register.
 Receives and record suppliers’ invoices, attach delivery notes and copy LPO as evidence of delivery and
approval of supply before forwarding to Finance for effecting payment.
 Stationary Management (processing, validating and monitoring) all user requests (Head Office and the
entire branch network) as well as budgetary monitoring and control.
 Document Management – Proper filling of official procurement documents and archival of non-frequently
used files/documents with the registry or as policy directive.
 Reporting: Conducts daily/weekly monitoring for all Procurement service level agreements in place and
reports on the procurement.
Qualifications, Skills and Experience:
 Minimum of Bachelor’s Degree in Procurement or Business Degree; CIPS or equivalent Procurement
professional qualification
 At least 2 years’ work experience in Procurement, Administration, Contract and Supply Chain Management.
 High Ethics and Integrity.
 Good interpersonal skills and results oriented.
 A Strong analytical power and innovativeness.
 Strong Negotiation and Analytical skills.
How to Apply:
If you believe you meet the requirements as stated above, submit an application letter together with an up-
to-date CV to our email: recruitment@ugafode.co.ug. Save the Documents as Your Full Name & indicate
the job title you are applying for in the Email Subject Line. Your applications should be addressed to the
Head of Human Resources
Deadline: 28th April 2025