ADMINISTRATIVE ASSISTANT / PERSONAL SECRETARY (2)

Uganda Wildlife Authority (UWA) is a semi-autonomous agency under the Ministry of Tourism, Wildlife and Antiquities. UWA was established in 1996 and is managed in accordance with the Wildlife Act Cap 200, and continued under the Uganda Wildlife Act, 2020.

The Mission of UWA is: “To conserve, economically develop and sustainably manage the wildlife and protected areas of Uganda in partnership with neighboring communities and other stakeholders for the benefit of the people of Uganda and the global community”

UWA, an equal opportunity employer wishes to recruit a high caliber, self-motivated and result oriented Ugandan Nationals to fill the Positions as shown below:

JOB TITLE: ADMINISTRATIVE ASSISTANT / PERSONAL SECRETARY

DIRECTORATE: FINANCE AND ADMINISTRATION

REPORTS TO: SENIOR ADMINISTRATIVE OFFICER

SUPERVISES: OFFICE ASSISTANT

DUTY STATION: UWA HEADQUARTERS

SALARY SCALE: UWA 06

CONTRACT DURATION: FOUR (04) YEARS

NUMBER OF VACANCIES: Two (2)

JOB PURPOSE

To provide clerical and secretarial support to the Departments/Conservation Areas.

KEY DUTIES AND RESPONSIBILITIES

I. Maintaining proper filing system Departments /Conservation Areas

II. Organizing and managing the day-to-day running of the Departments/ Conservation Areas

III. Handling communication with other departments and individuals.

IV. Preparing minutes, correspondences and reports for Departments/Units.

V. Responding to telephone and email inquiries and providing information to callers or routing calls to appropriate officials

VI. Attending to official visitors and walk-in customers by clearly ascertaining the nature of business and directing them to appropriate offices.

VIl. Receiving, sorting, recording and distributing general correspondences and documents to the appropriate officials.

VIll. Managing the Supervisor’s diaries.

IX. Preparing work plans and submitting periodic reports.

X. Supervising and appraising staff.

PERSONS SPECIFICATIONS

a. Qualifications

An Honors Bachelor’s Degree in either Secretarial Studies, Business and Office Management, Office and Information Management, Administrative and Secretarial Science or Administrative and Secretarial Studies from a recognized University.

b. Experience

NIL

c. Competences

Technical

1. Information Management
2. Writing skills
3. Information Technology
4. Records and Information Management

Behavioral

1. Communicating Effectively
2. Accountability
3. Team work
4. Time Management
5. Ethics and Integrity
6. Customer Care