Documentation Specialist

WAREHOUSE & LOGISTICS DOCUMENTATION SPECIALIST (WH&L DOCS SPECIALIST)

Department: Warehouse

Location: Nakaseke/Kapeeka, Uganda

Job Purpose

To manage and control warehouse and logistics documentation to ensure accurate, timely and traceable recording of all stock movements involving tiles and sanitary ware at Twyford International Uganda.

Key Responsibilities

Warehouse and Logistics Documentation

• Prepare, verify and maintain warehouse documents, including Goods Received Notes (GRNs), delivery notes, waybills, stock transfer documents, picking lists and issuing documents.
• Ensure all incoming and outgoing tiles and sanitary ware are supported by the correct documentation.
• Verify product codes, descriptions, quantities, batch details and other relevant information on warehouse documents.
• Ensure all documents are properly completed, approved and filed.

Stock Movement Records

• Record and maintain accurate records of all stock receipts, transfers, issues and dispatches.
• Reconcile physical stock movement documentation with system records.
• Track inter-warehouse and internal stock transfers.
• Identify and report missing documents, documentation errors and stock movement discrepancies.

Reporting and Data Management

• Update warehouse and inventory systems accurately and on time.
• Prepare daily, weekly and monthly warehouse documentation reports.
• Maintain accurate physical and electronic filing systems.
• Support stock counts, audits and inventory reconciliation exercises.

Compliance and Controls

• Ensure compliance with approved warehouse and documentation procedures.
• Maintain proper document traceability for all stock transactions.
• Ensure records are available for audit and management review.
• Safeguard company and inventory information.

Qualifications and Experience

• Diploma or Degree in Supply Chain Management, Logistics, Business Administration, Records Management or a related field.
• 2–4 years of experience in warehouse documentation, logistics or inventory control.
• Experience in a manufacturing, distribution or building materials environment is an added advantage.
• Proficiency in Microsoft Office and experience using ERP/WMS systems.

Key Competencies

• Strong attention to detail.
• Excellent documentation and record-keeping skills.
• Good numerical and analytical ability.
• Good communication and coordination skills.
• Integrity and accountability.
• Strong computer skills.

Send your CV & Cover Letter to: jobs-ug@twyfordtile.com