IDI
General Summary
The Locum Medical Records Officer shall be responsible for maintenance of up to date Uganda EMR (Open MRS) system with all patients’ records captured. They shall mentor district medical clerks in proper capture and management of HMIS data collected at health facilities and communities. They will provide support to the field office M&E officer in collection, entry, cleaning and analysis of data
Key Responsibilities
Maintain an up to date site Electronic Data base, the Uganda EMR (Open MRS) system /Prevention Tracker:
- Enter all required records in electronic data base -Uganda EMR (Open MRS)/Prevention Tracker – Carry out data cleaning of all records entered
- Extract data from the system according to data requests availed. – Troubleshoot and maintain the electronic systems
- Support the nearby Health Facilities with Data entry into Uganda EMR as assigned.
Support and mentor the health facility medical records clerks in the following:
- Track patients’ files especially ones without clinic exercise books and retrieve any information required by the key stakeholders in line with data management guidelines
- Filing all patient files at the end of the clinic and all laboratory test /results.
- Generate a monthly report for all patient’s clinic attendances, unscheduled, scheduled, new patients in line with MoH data management guide lines
- Receive and register newly referred/ linked patients on every clinic day, assign each a distinctive clinic number, and updating appointments in line with clinic flow guidelines and in line with MoH data management guide lines
- Record post patients’ data from their files into the facility’s electronic data base (Uganda EMR) on a daily basis in line with MoH data management guide lines
- Collect, clean and routinely validate (weekly, monthly, quarterly and annually) data/information in health facility and from community level in line with IDI and MoH data management guide lines
- Provide necessary data tools to all health facility staff and provide technical support in data documentation in line with MoH data management guide lines
- Develop and submit periodic reports to key stakeholders and give timely feedback to the health facility staff in line with IDI and MoH reporting guidelines
- Develop & maintain proper filing, storage and retrieval systems of patients’ medical records in the health facility in line with MoH data management guide lines
- Periodically disseminate the updated health facility ‘Performance Monitoring Plan (PMP)’ and quality improvement indicators to track the performance of health facility in line with MoH data management guide lines
Provide assistance to the M&E officer in the following tasks:
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- Perform data abstraction from the HMIS, EMR and other sources for project reporting.
- Any other duties as assigned by the supervisor.
Academic Qualifications
- Bachelors in Statitics, Computer Science, IT or any data management field
Person Specification
Education Requirements:
Degree in IT, IS, Statistics, Economics, QE, Population Studies or any data management related field
Required experience and skills:
- At least two-year experience in data management and analysis? Excellent communication and Computer knowledge and skills? Knowledge of Health Information Management Systems
- Accuracy skills
- Ability for team work
- Willingness to work and live in rural areas is required.
