Records Officer

To manage and maintain BPUL’s records management system by ensuring the proper creation, classification, storage, retrieval, retention, and disposal of records in compliance with legal requirements, and best records management practices. The position holder will manage the BPUL records under the policies, rules, regulations and guidelines of BPUL while ensuring the accomplishment of goals and targets given by management.

• Maintain an efficient records management system for both physical and electronic records.
• Receive, register, classify and file incoming and outgoing documents.
• Ensure secure storage and confidentiality of company records.
• Facilitate timely retrieval and distribution of records to authorized staff.
• Monitor records retention schedules and coordinate archiving and disposal of records.
• Maintain an updated records inventory and tracking system.
• Support compliance with statutory, audit and regulatory documentation requirements.
• Assist departments in proper documentation and records handling procedures.
• Prepare periodic reports on records management activities.
• Ensure records are protected from loss, damage, unauthorized access, or deterioration.
• Participate in continuous improvement initiatives related to records and information management.