True North Uganda
Job Title: Workshop Manager
Reports To: Transport Manager
Location Ntinda Kampala
Job Purpose & Main
Mission
• Asset maintenance to ensure maximum utilization and minimize down time.
• Manage the workshop administration team in a fair and efficient manner.
• Ensure that the workshop software management tools (MAXIMO and/or others)
are properly utilized and up to date.
• Aim to achieve a zero-stock variance (between system records and physical)
through an efficient stock management system, proper stock control procedures
and regular stock takes / reconciliations. Control the movement of spare parts, in
and out the store / workshop.
• Manage the procurement process (both local and international purchases), reduce
the units purchase cost by 10% through a better vendor selection process and
negotiation with suppliers.
• Prepare and issue in a timely manner the monthly workshop reporting, and all other
reports deemed adequate or required by the management.
• Provide the Operations Manager with council, guidance, timely advice and
recommendations on stock, procurement and other relevant issues
Responsibilities
• Oversee and coordinate all day to day workshop administrative operations,
including procurement, inventory management and control, job planning, and
preventive maintenance scheduling.
• Lead daily workshop coordination meetings with the Workshop Administrator and
Foremen to plan activities, monitor progress, identify operational challenges, and
implement timely corrective actions.
• Supervise and ensure effective utilization of workshop management systems
(MAXIMO and/or other approved systems), ensuring accurate and timely data entry
and system integrity.
• Conduct regular stock counts (minimum quarterly) in collaboration with the Finance
Department; reconcile physical inventory against system records, analyse
variances, and implement corrective action plans with documented justifications.
• Manage the procurement of spare parts, tyres, oils, and lubricants, including full
responsibility for international procurement, ensuring cost effectiveness and
adherence to quality standards.
• Ensure proper control, monitoring, and accountability of all Local Purchase Order
(LPO) books issued to the workshop in accordance with company policies
• Manage and control the workshop petty cash float in line with approved financial
procedures and internal control requirements.
• Establish and maintain regular benchmarking exercises to evaluate spare part
pricing and supplier competitiveness.
• Identify, evaluate, and appoint vendors through a compliant and transparent
process, and negotiate competitive pricing and favourable credit terms to the
company’s advantage.
TNC-MP-JD-001
• Prepare and submit accurate weekly, monthly, and quarterly operational and
performance reports in line with management requirements.
• Serve as the designated Super User for workshop management systems, providing
oversight, system governance, and user support as required.
• Assist in preparing and reviewing Standard Operating Procedures (SOPs) aimed at
strengthening workshop controls and security measures, reducing operational
costs, and improving workflow efficiency.
• Assist in monitoring, analysing, and reporting discrepancies or anomalies, including
but not limited to cost per unit, spare parts pricing, and usage variances.
• Apply sound mechanical knowledge of machines and equipment to support
workshop operations.
• Ensure proper handling, storage, and control of spare parts.
• Effectively delegate tasks and follow through to completion to ensure operational
efficiency.
• Maintain high standards of housekeeping and ensure compliance with workshop
Quality, Health, Safety, and Environment (QHSE) standards.
• Perform any other duties as may be assigned by management in line with the role
Person Specification
Education, Training,
Skills & Experience
Experience
• Minimum of 5 years’ experience in administration, workshop, automotive, or a
similar industry.
• Training in Engineering or Mechanical disciplines is preferred.
• Computer literate with working knowledge of standard office applications.
• Proven record of supervising and developing team members.
• Knowledge of URA Customs procedures.
• Good understanding of Electro Hydraulic Systems.
• Strong computer skills, particularly in Microsoft Excel, Word, and SPSS.
• Experience using Fleet Management Systems (Telematix preferred).
• Minimum of 5 years’ experience managing a fleet of more than 20 trucks
Skills
• Proficient in written and spoken English.
• Ability to work independently with minimal supervision.
• Proven ability to manage and supervise a team.
• Strong communication and report writing skills.
• Natural leadership ability.
• Strong decision making skills.
• Team player with the ability to collaborate across functions.
• Resilient and able to perform effectively under pressure.
• Highly organized with strong planning skills.
• Open minded and adaptable to change.
• Strong administrative and follow up skills.
• Ability to motivate and drive a team toward common objectives.
How to Apply
• You can apply by submitting your cover letter and CV to
recruitment6@truenorthafrica.com with subject line Workshop Manager by 19th May 2026.
• All application documents Must be in either PDF or MS. Word
