Administration Assistant

Duty Station: Soroti, Uganda

Job Summary: The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will be a liaison between the organization and the employees.

Key Duties and Responsibilities:

• Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any).
• Coordinate the onboarding of new employees at the branch.
• Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines.
• Handle employee complaints and grievances in line with company policies and procedures.
• Act as the liaison between the HR department and branch employees.
• Compile, maintain and retrieve HR and Administrative documents as required.
• Coordinate and ensure completion of the branch staff exit processes

Administration Function

• Provide administrative support to the branch operations department of the office.
• Cover the reception desk when required.
• Prepare resource requirements for budget submissions for review by management.
• Handle office tasks such as documentation and filing.
• Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
• Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day.
• Follow -up the Application and/or renewal of operational certifications & licenses as required by the law.
• Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch.
• Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
• Perform any other duties as assigned by your supervisor.

Qualifications, Skills and Experience:

• Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field
• At least 1 -2 years of working experience as an Admin Assistant or a similar role.
• Ability to maintain sensitive and confidential information
• Good organizational and decision-making skills.
• Excellent knowledge of computer usage and Google applications.
• Strong communication skills.
• Strong negotiation skills.
• Be able to work autonomously and remain calm under pressure.
• Familiarity with HR software/systems and procedures.

How to Apply:

Qualified applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 15th May 2026 by 5:00 pm addressed to

The HR & Administration office

Asaak Financial Services

careers@asaak.co

Click Here

Deadline: 15th May 2026

NB: Only shortlisted candidates will be contacted.