Proposal Writer

Who We Are:

Spidd Africa prides in its uniqueness of being born on Kampala streets. Established in 2001 as SPIDD-COM (U) Ltd, rebranded as SPIDD AFRICA to reflect our evolving business model, we have gradually established ourselves as a reputable end to end systems integrator and partner. At SPIDD AFRICA we create business value from technology innovation whilst taking into consideration the needs of our clients.

What we do:

We offer fully managed IT services and project-based IT solutions such as Cyber Security, Network Infrastructure services, Technology Consulting, Managed Cloud services and Managed IT services. Spidd Africa’s solutions are complemented with a comprehensive professional service offering, covering consulting, support, and training as well as system integration and customization. Successful implementation in the shortest timeframe is Spidd Africa’s goal for every one of our customers.

Our Culture:

At Spidd Africa, our people shape our business with their dedication and creativity. Our culture is defined by positive, passionate, agile, respectful, and accountable individuals who bring innovation to work and feel empowered to be their best selves and bring that energy forward. As a leading technology company, we know it is vitally important to nurture your creativity and provide the opportunity to foster your own ideas and have your voice listened to.

Job Description and Purpose

To develop clear, compliant and high-quality bid responses under tight deadlines. To work across multiple tenders simultaneously, translating technical and operational input into structured, client-focused proposals. Take ownership of proposal drafting, operate with speed and accuracy and contribute directly to improving submission quality and win rates. You will report to the Bid Quality & Process Lead.

Key Roles and Responsibilities

Proposal Development & Writing

• Take ownership of drafting structured and compliant proposal responses

• Translate technical input into clear, concise, and client-focused written content

• Ensure all responses directly address stated tender requirements and evaluation criteria

• Maintain consistency in tone, structure, and messaging across all submissions

Compliance & Responsiveness

• Analyse tender documents to extract key requirements and submission criteria

• Ensure all content is fully compliant with tender instructions and formats

• Support the preparation of submission-ready documents that meet all administrative and technical requirements

• Participate in bid reviews and lessons learned sessions.

• Keep proposals up to date, version controlled and available and for all contributors.

Bid Execution Support

• Work across multiple concurrent bids, managing competing deadlines and priorities.

• Follow up with internal teams and external partners to obtain complete and usable inputs.

• Flag risks, gaps, or missing information early.

Quality & Continuous Improvement

• Participate in internal bid reviews and quality checks (QCR).

• Contribute to improving templates, response structures, and content libraries.

• Apply lessons learned from previous submissions to improve future outputs.

Education and Qualifications

Essential

• Bachelor’s degree in a relevant field (Business Administration, Communications, procurement or a related field).

• 2-4 years of experience in proposal writing, bids, procurement, or related work.

• Familiarity with public sector tendering processes in Uganda (and/or East Africa).

• Demonstrated ability to produce structured written content under tight deadlines.

Highly Advantageous

• Experience working on multi-partner or complex bids.

• Familiarity with AI tools or productivity tools for writing and content development.

• Strong editing and document formatting skills.

Skills And Competencies

Core Capabilities

• Strong proposal writing skills with the ability to produce clear, structured responses under pressure.

• Ability to interpret tender requirements and respond accurately.

• High attention to detail, especially in compliance and formatting.

• Ability to manage multiple deadlines without compromising quality.

Working Style

• Self-driven and accountable.

• Structured and organised in managing documents and inputs.

• Proactive in following up and resolving gaps.

• Comfortable working in a fast-paced, deadline-driven environment.

Collaboration

• Strong communication skills when working with technical and non-technical contributors.

• Ability to extract relevant information and shape it into usable proposal content.

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